Skip to Main Content

Tips for Altering PowerPoint Presentations


Animation Effects

  • Pick which object (text, pictures) you want to animate
  • Go to Slide Show menu and "Custom Animation" and check the objects you want to animate
  • Select one object and click on the "Effects" tab
  • Decide which effect you want and from which direction you want to object to enter the slide (sometimes you may not get a choice)
  • You can also select a sound effect to go with the animation, however, this option would not be used if the presentation already has background music
  • Select the "Order and Timing" tab and arrange the order in which you want the animated objects to enter the slide (If you do not animate an object on the slide, it will automatically appear when the slide appears)
  • Check out a short tutorial on Animation in PowerPoint 

Slide Transition

  • Click on the slide for which you want to pick a slide transition
  • Click on the Slide Show menu and pick "Slide Transition"
  • Pick which transition effect you want and also choose a sound effect if desired, you can also choose how you want the slide to transition (automatically or mouse click)
  • The main function of Slide Transition is to determine how long you want the slide to view before continuing the slide show

Importing Pictures, Graphics

  • Click on the slide to insert the new picture or graphic
  • Go to the Insert menu and click on "Picture" and "From File"
  • Pick which picture you want to insert and click on it

Re-Sizing Pictures, Graphics

  • After a picture has been inserted into the presentation, click on the picture
  • Small squares should appear on the edges of the picture
  • In order to enlarge the picture, grab a corner of the picture by clicking on the corner and holding it down
  • By doing this, you can re-size the picture while maintaining its proportions
  • You can also re-size a picture without maintaining its proportions (the picture will be stretched or "squished") by clicking on a re-sizing square that is not on a corner then hold and drag

Creating a Text Box

  • Click on the Insert menu and select "Text Box" or look on the bottom of the screen at the toolbar, and click on the icon that looks like a mini notepad with a big "A" in the upper left corner
  • Your cursor should now be a small arrow, move the cursor to where you want the text box to begin and click
  • Drag the box as far to the right as you want to go and release the button (It does not matter how far you drag the text box vertically because that will change depending on the size of your font and the length of the text)
  • Type in text and then format font the size and type


  • This is a function to use when one picture or a text box is placed over another picture or text box
  • Right click on the picture for which you want to change the layering
  • Click on "Order" and pick where you want the picture to go

Moving Pictures, Text Boxes within a Slide

  • Click on the object and drag to the new position, then release

Inserting Music

  • Determine which slide the music should begin on and select this slide
  • Go to Insert menu and choose "Sound from File"
  • Insert the desired sound file
  • When asked if you want the file to play right away, select "Yes"
  • Go to Slide Show menu and select "Custom Animation"
  • Click on "Multimedia Settings"
  • Click on "Continue Slide Show" and also pick the slide on which you want the music to stop
  • Go to "Order and Timing" and choose when you want the music to enter in the slide
  • To hide the little horn icon, just click on it and move it off the slide
Note: The speed at which the presentation is run will vary depending upon which version of PowerPoint is being used. For example, version 2000 will run more quickly than 97. The length of the music clip will have to be adjusted depending on which version is being used.

Additional Resources for PowerPoint tips

PowerPoint Tips & Tricks a tutorial from A Bit Better Corporation